Move-in/out Inspection Report

Your lease is signed, and you have an appointment with the landlord for the Move-in Inspection Report. This is a very important procedure, which should be undertaken with due care.

The Move-in Inspection Report

Even if this inspection is not mandatory, both the tenant and the landlord have an interest in it being carried out. It is the means of attesting that the premises are in a condition appropriate to their purpose, and of proving it. The report should be detailed and state precisely every feature of the apartment or villa, and the state it is in. Moreover, in the case of furnished premises, an inventory or the furnishing and their condition is also drawn up, indicating in which room each item is located.

Some practical advice:

  • The Move-in Inspection Report should, if possible, take place in empty premises, in daylight. Having a witness is usefull too.
  • Make sure the description of the premises really corresponds to their condition, that all defects are mentioned with sufficient precision and detail, and that the landlord states any work that he is prepared to carry out.
  • Please note that the tenant may not carry out any renovations or other work without the written consent of the landlord.
If, nevertheless, some defects come to light only later, the tenant must notify them to the landlord as soon as possible, by registered letter. 

Finally, the Move-in Inspection Report, as well as any inventory, must be signed by the landlord and the tenant, and are integral part of the lease.

The Move-out Inspection report

On the day the premises are relinquished, and once they are free of furniture, an inspection report will be drawn up. This is done by the landlord, usually represented by a professionnal (management agent), who is better equipped to assess the real condition of the premises.
It is in the interest of the tenant to be involved in this Move-out Inspection, in order to avoid any later dispute about the state of the premises. The Move-out Inspection forms can also be obtained at the office of La Chambre Genevoise Immobilière CGI (the Geneva association for property owners).
The inspection is governed by Article 267a, paragraph 1 of the "Code des obligations", in accordance with which the landlord has an obligation to ascertain the condition of property and immediately notify the tenant of any defects for which he is deemed responsible.
When signed by the two parties, the Move-out Inspection Report Serves as proof. However, if the report does not correspond to reality, or the tenant uncovers an error later, he must immediately draw it to the landlord's attention.

Comparison of Move-In and Move-Out Inspection Reports

The new tenant may request a copy of the Move-out Inspection Report from the previous tenant. This will allow him to know whether any work has been carried out in the interval or to demonstrate at the end of his own lease that the premises suffered from the start from certain defects, for which he cannot be held responsible. In pratice, landlords hold three-party inspections in the presence of the exiting tenant and his replacement, if known, and if no renovation or maintenance work is envisaged. In such cases, the Move-in and Move-out Inspection Reports will correspond, which makes comparison easier, and saves time.